With the advancement in information and communication technology, many businesses and individuals are choosing online means of communication over physical methods as the former are more efficient, plus they are eco-friendly as well. In line with this, a trend that has been steadily on the rise is the use of online invitations. Many event holders are becoming conscious of the many benefits of online invitations over traditional ones.
Below is a list of reasons why online invites have become so popular and why you might want to use them next time you plan to invite people to an event.
1. Online Invites Are Eco-friendly
If you are holding a business party, a networking event, or a birthday, for example, sending traditional invites would require the use of a lot of paper. Furthermore, once the event is over, most people will often just leave the invites on their tables, leaving you with the task of collecting and discarding of them.
Such a practice is obviously not friendly to the environment. For the environmentally conscious, one of the top priorities should be to maintain a paperless lifestyle. One way to do this is to send online invitations.
2. Online Invites Are More Efficient
Sending paper invitations is time-consuming. You have to print the invites and mail them one by one. Moreover, it would take quite some time for the invitations to reach the recipients.
On the other hand, online invitations are quick and easy. With a simple press of a button, you can already send your invitations to your contact list in seconds, enabling you to reach a significant number of people in a very short period.
What’s more, sending online invitations provides you with multiple options to reach your intended recipients. For example, you can send them through various social media platforms, such as Facebook, Twitter, and Instagram.
3. Online Invites Are Cost-Effective
Not only are online invites efficient, but they are also cost-effective. While you may need to spend a decent sum of money in printing and sending traditional invitations, it will cost you almost zero to prepare and send online invites.
On the other hand, you may need the services of a professional to create digital invites for you. Alternatively, you have the option of creating the invites yourself by using templates that you can freely download online. Simply play around with the different features until you create an attractive invite. Also, don’t be afraid to add your own personal touch to your invites. Your guests will surely appreciate the effort and time that you put into creating them.
In addition, when designing your invitation, ensure that your header is eye-catching and attractive as this is the first thing people are going to notice.
4. You Can Add Links To Your Online Invites
Online invitations allow senders and event holders to explore different options. For instance, you can add a link to the invitation that redirects recipients to your website. Here, they can learn everything they need to know about the event, such as what they’re required to wear. Furthermore, they can also get directions on how to get to the event venue, which is something that you may not be able to do properly with traditional invitations.
5. You Can Easily Send Reminders And Updates With Online Invitations
Thanks to the efficiency of online invites, it is easy to send updates in case of developments regarding the event. Moreover, with a single click of a button, you can send a message within a few seconds. This is not possible with traditional invites.
Furthermore, with online invites, event holders can also send reminders as the event date draws near. This helps to keep the event fresh in the minds of your guests, which means higher chances of them attending.
You also have the option of sending a call to action. For event holders aiming to maximize the number of people who would show up to the event, a call to action is a great way to do this. It limits the amount of work that the guests need to do, which maximizes the response rate.
6. Online Invitations Come With Cool Built-in Tools
Online invitation templates and platforms are designed to make your work as simple as possible. For instance, after creating and sending the perfect wedding invitation, you can see the exact number of people you sent the invitation to, link and tag guest groups, and even know what type of meals they prefer to eat, all from a single platform.
In addition, you can add an RSVP link to the online invitation. Granted, it can take a lot of time to send and receive RSVPs. However, RSVP is simple to track. Moreover, you can see who replied to the invitations and who will not be making it to the event. There is simply better organization with online invitations than traditional paper invitations.
7. Access To Data
The built-in tools and features of online invitation platforms allow you to access useful data. From these pieces of information, you’ll know if your invitation caught the attention of your guests, as well as how they responded to it. You can then use the data when sending future invitations. For instance, you will know how to better tailor your invites for a specific target group to get the most response rate
8. No Room For Errors
Another major benefit of online invitations is they leave no room for mistakes. With traditional invites, it is not hard to lose a guest’s address. Consequently, you will need to contact the event holder again to provide the address before you can send the invitation. A lot of time may be wasted in the process. Other times, you might end up sending the invitation to the wrong address. In addition, even after giving the invite to a specific person, you will still be concerned about whether or not you sent it to the correct address.
You don’t have to worry about such issues with online invites. They provide you with instant feedback, helping you to clearly see to whom you sent the invite. Moreover, in case you make a mistake, you can quickly correct it and resend it to the right person.
Gone are the days of going through the hassle of printing and mailing physical invites. With online invitations, you can reach more people within such a short period of time, easily send updates, and have access to data that would help you improve your event as well as in sending future invitations. All this with a simple click of a button.
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